Privacy policy
How Data Core Systems processes personal data on this website and in the partner programme.
Last updated: 6 October 2026
1. Who we are
This website is operated by Data Core Systems S.A. ("Data Core Systems", "we"), the controller of the personal data described in this policy.
- Registered office: SkyTower Building, 24th floor, 246C Calea Floreasca, Bucharest, Romania
- Trade Register number: J2012007443401, Tax ID (CUI): RO30366560
- Email: office@datacoresystems.ro, phone: +40 372 756 300
- Data protection contact: office@datacoresystems.ro, subject "Data protection"
We process personal data in line with Regulation (EU) 2016/679 (GDPR), Law 190/2018 and Law 506/2004 on electronic communications.
2. What data we process and why
| Purpose | Data | Legal basis | Retention |
|---|---|---|---|
| Answering messages sent through the contact form or by email | Name, company, email, phone, topic, message | Steps taken at your request before entering into a contract (Art. 6(1)(b) GDPR) and our legitimate interest in answering enquiries (Art. 6(1)(f)) | 24 months from the last exchange, unless a contract follows |
| Evaluating partnership applications from vendors and distributors | Contact details of the applicant, company and solution information, evaluation notes | Steps before entering into a contract (Art. 6(1)(b)) and legitimate interest in selecting partners (Art. 6(1)(f)) | Duration of the evaluation; 24 months after the last activity if no partnership follows |
| Partner portal accounts | Name, work email, password (stored only as a secure hash), activity in the portal (leads, activity proposals) | Performance of the partnership agreement (Art. 6(1)(b)) | Duration of the partnership plus 12 months |
| Contracts, invoices and accounting records with partners and clients | Identification and contact data of representatives | Legal obligation (Art. 6(1)(c)), Romanian accounting law | As required by law (generally 5 to 10 years) |
| Security and abuse prevention for the website | IP address, date and time of requests, technical logs | Legitimate interest in keeping the website secure (Art. 6(1)(f)) | Up to 90 days, longer only if needed for an incident |
We do not use your data for automated decisions or profiling with legal effects, and we do not sell personal data. We do not use analytics or advertising trackers on this website.
3. Who receives the data
Only authorised Data Core Systems staff who need it. We use service providers acting on our behalf (processors), under contracts that require confidentiality and security:
- the provider that hosts this website and its data, in the European Union;
- the provider of our email services;
- IT, security and backup service providers, when they need access to support our systems.
A list of the providers we use is available on request.
We disclose data to authorities only when the law requires it. Partnership applications are not shared with third parties without your agreement.
4. Transfers outside the EEA
We keep personal data in the European Economic Area. If a provider processes data outside the EEA, we rely on an adequacy decision of the European Commission or on the Standard Contractual Clauses, together with additional safeguards where needed.
5. Your rights
You have the right to access your data, to have it corrected or erased, to restrict or object to its processing, to data portability and, where processing is based on consent, to withdraw consent at any time without affecting earlier processing. To exercise your rights, write to office@datacoresystems.ro. We answer within one month.
You may also lodge a complaint with the Romanian supervisory authority: Autoritatea Națională de Supraveghere a Prelucrării Datelor cu Caracter Personal (ANSPDCP), B-dul G-ral Gheorghe Magheru 28-30, Sector 1, Bucharest, www.dataprotection.ro.
6. Security
We apply technical and organisational measures appropriate to the risk, including encrypted connections (HTTPS), passwords stored as secure hashes, access control and regular backups. As a cybersecurity company we review these measures regularly.
7. Cookies
How we use cookies and similar technologies is explained in the cookie policy.
8. Changes
We may update this policy. The date of the latest version is shown at the top of this page.